Privacy Policy

1. Data Protection Overview

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to all data that can personally identify you. Detailed information on data protection can be found in our Privacy Policy below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. Their contact details can be found in the section “Notice on the Responsible Party” in this Privacy Policy.

How do we collect your data?

Your data is collected in part by you providing it to us. This could be data entered into a contact form, for example.

Other data is collected automatically or with your consent when visiting the website through our IT systems. These are mainly technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some data is collected to ensure the error-free provision of the website. Other data may be used to analyze user behavior. If contracts can be concluded or initiated via the website, the transmitted data is also processed for contract offers, orders, or other inquiries.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipients, and purpose of your stored personal data. You also have the right to request correction or deletion of this data. If you have given consent to data processing, you can withdraw this consent at any time for the future. Additionally, under certain circumstances, you have the right to request restriction of the processing of your personal data. You also have the right to lodge a complaint with the relevant supervisory authority.

For this and other questions regarding data protection, you can contact us at any time.

Analytics Tools and Third-Party Tools

When visiting this website, your browsing behavior may be statistically analyzed. This happens primarily through so-called analytics programs. Detailed information about these analytics programs can be found in the following Privacy Policy.

2. Hosting

We host the content of our website with the following provider:

External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the hosting provider. This may include IP addresses, contact inquiries, meta and communication data, contract data, contact details, names, website access data, and other data generated via the website.

External hosting is carried out for the purpose of contract fulfillment with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of a secure, fast, and efficient provision of our online offer by a professional provider (Art. 6(1)(f) GDPR). If corresponding consent has been requested, processing takes place exclusively based on Art. 6(1)(a) GDPR and § 25(1) TDDDG if the consent includes the storage of cookies or access to user device information (e.g., device fingerprinting). Consent can be withdrawn at any time.

Our hosting provider only processes your data to the extent necessary to fulfill its service obligations and follows our instructions regarding this data. We use the following hosting provider:

Namecheap, Inc.

4600 East Washington Street, Suite 305, Phoenix, AZ 85034, USA

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above service. This is a legally required contract that ensures the hosting provider processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with legal data protection regulations and this Privacy Policy.

When you use this website, various personal data is collected. Personal data refers to data that can personally identify you. This Privacy Policy explains which data we collect and what we use it for. It also explains how and for what purpose this happens.

Please note: Data transmission over the Internet (e.g., email communication) can have security vulnerabilities. Complete protection of data from third-party access is not possible.

Notice on the Responsible Party

The responsible party for data processing on this website is:

B2X Software – D. Sushchevskyi

Wingertstr. 31, 65203 Wiesbaden, Germany

Phone: +49 15142454663

Email: info@b2x.software

The responsible party is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a specific storage period is mentioned in this Privacy Policy, your personal data remains with us until the purpose of data processing no longer applies.

If you request deletion or withdraw consent for data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in this case, deletion occurs after these reasons expire.

General Information on the Legal Basis for Data Processing on This Website

If you have given your consent to data processing, we process your personal data based on Article 6(1)(a) GDPR or, if special categories of data under Article 9(1) GDPR are processed, based on Article 9(2)(a) GDPR. In the case of explicit consent for the transfer of personal data to third countries, data processing is also carried out based on Article 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing is additionally based on § 25(1) TDDDG. Consent can be withdrawn at any time. If your data is required for the fulfillment of a contract or for pre-contractual measures, we process your data based on Article 6(1)(b) GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation in accordance with Article 6(1)(c) GDPR. Data processing may also be based on our legitimate interest in accordance with Article 6(1)(f) GDPR. The specific legal basis applicable in each case is explained in the following sections of this Privacy Policy.

Recipients of Personal Data

As part of our business activities, we collaborate with various external parties. In some cases, the transfer of personal data to these external parties may be required. We only share personal data with external parties if it is necessary for contract fulfillment, if we are legally obligated to do so (e.g., providing data to tax authorities), if we have a legitimate interest under Article 6(1)(f) GDPR, if another legal basis permits the transfer. When using data processors (Auftragsverarbeiter), we only share personal data of our customers based on a valid Data Processing Agreement (DPA). If data processing is carried out jointly with another party, a Joint Processing Agreement (JPA) will be concluded.

Withdrawal of Your Consent to Data Processing

Many data processing activities are only possible with your explicit consent. You can withdraw any previously given consent at any time. The legality of data processing carried out before the withdrawal remains unaffected.

Right to Object to Data Collection in Special Cases and to Direct Advertising (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ARTICLE 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT AT ANY TIME, FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION, TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY.

IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS OR IF THE PROCESSING SERVES TO ASSERT, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION UNDER ARTICLE 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH ADVERTISING PURPOSES; THIS ALSO APPLIES TO PROFILING IN CONNECTION WITH SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION UNDER ARTICLE 21(2) GDPR).

Right to Lodge a Complaint with a Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or the place of the alleged violation. This right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to Data Portability

You have the right to receive the data that we process automatically based on your consent or in fulfillment of a contract, in a structured, commonly used, and machine-readable format. If you request the direct transfer of data to another controller, this will only be done where technically feasible.

Right to Access, Rectification, and Deletion

Within the framework of applicable legal provisions, you have the right to obtain information about your stored personal data, its origin, recipients, and the purpose of data processing at any time free of charge. You also have the right to request correction or deletion of this data. For further inquiries about personal data, you may contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time regarding this. This right applies in the following cases:

• If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. During the review period, you have the right to request restriction of the processing of your personal data.
• If the processing of your personal data was or is unlawful, instead of deletion, you can request the restriction of data processing.
• If we no longer need your personal data, but you need it to assert, exercise, or defend legal claims, you have the right to request restriction of processing instead of deletion.
• If you have filed an objection under Article 21(1) GDPR, there must be a balancing of interests between your and our interests. Until it is determined whose interests prevail, you have the right to request restriction of the processing of your personal data.

If the processing of your personal data has been restricted, this data – aside from storage – may only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the website operator, this website uses SSL or TLS encryption. You can recognize an encrypted connection by checking whether the address bar in your browser changes from “http://” to “https://” and by the lock symbol in your browser’s address bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Advertising Emails

We hereby object to the use of contact data published within the framework of the legal notice obligation (Impressumspflicht) for the sending of unsolicited advertising and information materials. The website operators expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, such as spam emails.

4. Data Collection on This Website

Server Log Files

The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources.

The collection of this data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – server log files must be recorded for this purpose.

Use of Google Fonts

This website uses so-called Google Fonts provided by Google for the uniform display of fonts. When you access a page, your browser loads the required fonts into your browser cache to display texts and fonts correctly. To do this, the browser you use must connect to Google’s servers. This enables Google to know that your IP address has been used to access our website.

The use of Google Fonts is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the uniform presentation of the website’s font. If appropriate consent has been obtained (e.g., consent to store cookies), processing is carried out solely based on Art. 6(1)(a) GDPR and § 25(1) TDDDG; consent can be withdrawn at any time.

Further information on Google Fonts can be found at: https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy

Integration of Google Maps

This website uses the Google Maps map service, operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. To use the features of Google Maps, it is necessary to store your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this website has no influence on this data transmission.

The use of Google Maps is in the interest of presenting our online offerings in an appealing way and making it easy to find the locations specified on our website. This constitutes a legitimate interest pursuant to Art. 6(1)(f) GDPR. If consent has been requested, processing is based exclusively on Art. 6(1)(a) GDPR and § 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device. Consent can be revoked at any time.

For more information on how Google handles user data, please refer to Google’s privacy policy: https://policies.google.com/privacy

Contact Form

If you send us inquiries via the contact form, the information you provide in the inquiry form, including the contact details you entered, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Article 6(1)(b) GDPR, provided that your request is related to the fulfillment of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the inquiries directed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if this has been requested; consent can be withdrawn at any time.

The data you enter in the contact form will remain with us until you request its deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after the completed processing of your inquiry). Mandatory legal provisions – especially retention periods – remain unaffected.

Request by Email, Telephone, or Fax

If you contact us via email, telephone, or fax, your inquiry, including all personal data resulting from it (e.g., name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent.

The processing of this data is based on Article 6(1)(b) GDPR, provided that your request is related to the fulfillment of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the inquiries directed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if this has been requested; consent can be withdrawn at any time.

The data you send to us via contact inquiries will remain with us until you request its deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after the completed processing of your request). Mandatory legal provisions – especially statutory retention periods – remain unaffected.

Communication and Collaboration via Third-Party Services

To communicate and collaborate with our clients, we use third-party services, including:

• Gmail and Google Meet (Google Ireland Limited)
• Google Docs (part of Google Workspace)
• Microsoft Teams (Microsoft Ireland Operations Limited)
• Zoom (Zoom Video Communications, Inc.)

These services may process personal data such as your email address, message content, shared documents, IP address, and metadata (e.g., timestamps, device information). The processing is based on our legitimate interest in efficient and modern communication and collaboration in accordance with Art. 6(1)(f) GDPR.

In some cases, personal data is transferred to so-called third countries (particularly the USA). These providers rely on appropriate safeguards within the meaning of Art. 46 GDPR, especially the EU Standard Contractual Clauses, to ensure an adequate level of data protection.

For more information on how data is processed, please refer to the privacy policies of the respective providers:

• Google: https://policies.google.com/privacy
• Zoom: https://explore.zoom.us/en/privacy/
• Microsoft: https://privacy.microsoft.com/en-us/privacystatement

5. Cookies

Our website uses cookies. Cookies are small text files that are stored on your device. They do not cause any damage and do not contain viruses. Cookies help make our website more user-friendly, efficient, and secure. Some cookies are technically necessary to ensure the proper functioning of the site (e.g., remembering the selected language using WPML). Other cookies, such as those used for analytics or marketing purposes (e.g., Google Analytics), are only used with your explicit consent.

Overview of Cookies Used

When you visit our website, a cookie banner will prompt you to consent to the use of specific cookies. You can withdraw your consent at any time via the banner or through the corresponding link on our website. The legal basis for the use of technically necessary cookies is Art. 6 (1) lit. f GDPR – our legitimate interest in providing a technically flawless and optimized website. For all other cookies, data processing is based exclusively on your consent in accordance with Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG (German Telecommunications and Telemedia Data Protection Act), where applicable. For detailed information about the cookies we use and their storage duration, please refer to the settings of our cookie banner. Below you will find an overview of the cookies used on our website.

Necessary Cookies

Necessary cookies are essential for the proper functioning of the website. These cookies make the website usable by enabling basic functions such as page navigation, access to secure areas of the website, or language settings. Because they are crucial for the operation of the website, you cannot refuse this type of cookie.

Cookies and Content Security Policy

We use the WordPress plugin “Cookies and Content Security Policy” to manage cookie consent. This tool operates locally on our server and does not transfer any personal data to third parties. It only sets a technically necessary cookie on the user’s device to store their cookie preferences. No data is shared with external providers.

WPML

We use the WordPress plugin WPML to provide multilingual content on our website. WPML sets only technically necessary cookies to store the user’s selected language and to enable automatic language redirection. No personal data is transmitted to WPML or any third party. The plugin operates entirely locally within our WordPress system.

Google Analytics

This website uses the web analytics service Google Analytics provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics allows us to analyze the use of our website by visitors.

Google Analytics uses cookies that are stored on your device and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

IP anonymization is active on this website. This means your IP address is shortened by Google within the member states of the European Union or other parties to the Agreement on the European Economic Area before being transferred. A direct personal reference is therefore excluded.

The processing of your data is based on your consent in accordance with Art. 6(1)(a) GDPR and § 25(1) TDDDG. You can revoke your consent at any time via our cookie banner.

You can prevent the storage of cookies by adjusting your browser settings. Additionally, you can prevent Google from collecting and processing data generated by the cookie relating to your use of the website (including your IP address) by downloading and installing the browser plugin available at:

https://tools.google.com/dlpage/gaoptout?hl=en

For more information on how Google uses data, visit:

https://support.google.com/analytics/answer/6004245?hl=en

6. Updates to this Privacy Policy

We reserve the right to update this Privacy Policy occasionally to reflect changes in legal requirements or adjustments in our services (e.g., when introducing new features). The updated policy will apply upon your next visit.

You can find the date of the most recent update at the end of this document. In the event of significant changes, we will actively inform you via our website or by email, if necessary.